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Been Here A While

On staff before Epic. Here is only what changes for you.

Not HereJust StartedBeen Here A While

Skip what you have already done. Dates matter on the first two.

  1. 1Sign your legacy (Meditech & AthenaFlow EMR) notesOnly signed notes convert. Notes finalized by October 1 are in Epic at go-live; later dates arrive later or not at all.Legacy notes timeline →
  2. 2Confirm your training or test-out statusNo training, no access on October 24. Check your dashboard even if you think you are done.Training and Test-Out →
  3. 3Move from Mobile Heartbeat to Secure ChatMobile Heartbeat ends October 24. Enroll Haiku now; if you never had Mobile Heartbeat or remote access, submit the BYOD request first.Haiku and Secure Chat Setup →
  4. 4Stop relying on transcriptionIt ends at go-live. If you still dictate to a transcriptionist, switch to Dragon or Abridge this month.Dictation overview →
  5. 5Expect surprisesResults release straight to patients, not all legacy data converts, and nurses will text and call you through Epic.Don't Be Surprised →
  6. 6Read EMR EtiquetteShared chart standards for Epic: Problem List ownership, note bloat, consults, In Basket, Secure Chat.EMR Etiquette →
  7. 7Look out for Important ChangesHigh and Medium impact provider updates as the build is finalized.Important Changes with Epic →
  1. 1Still on paper or legacy for anything?Meditech, AthenaFlow, Clarity, and Avatar are view-only. Older records convert on the timeline here; the legacy archive is estimated April 2027.Legacy notes timeline →
  2. 2Personalize now that you are liveSpeed buttons, preference lists, note templates. Efficiency classes are open.Personalization →
  3. 3Secure Chat and Epic VoIPMobile Heartbeat is gone. Check your availability status and your DN and DID.Haiku and Secure Chat Setup →
  4. 4Abridge or DragonNo transcription. Pick your tool and set it up.Dictation overview →
  5. 5Expect surprisesResults release straight to patients, not all legacy data converts, and nurses will text and call you through Epic.Don't Be Surprised →
  6. 6Read EMR EtiquetteShared chart standards for Epic: Problem List ownership, note bloat, consults, In Basket, Secure Chat.EMR Etiquette →
  7. 7Something slow?Works but takes too many clicks? Tell the CMIO office. Broken things go to the Help Desk.Epic Suggestions →

Stuck anywhere on this list? IT Support Help Desk 417-347-4500, or the On-Site & IT page.